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By: Tyler Gatewood on May 30th, 2021

Comparison of Office Coffee Service Equipment

When was the last time you were in an office without some type of office coffee service available? Chances are maybe even never because companies know that providing coffee is beneficial not only for their team members but also their business.

There are so many coffee solutions available to businesses these days. This post will compare the variety of options from a pour-over type coffee service to the more modern automatic type.

The service levels may vary, but some of the responsibilities are the furnishing of the product’s equipment and freshness. Office coffee helps morale and can help get employees out of their morning tiredness and slump to start their day!

Equipment Agreements

There are several different ways equipment may be handled depending on the office coffee service company. There might be rental fees charged for the equipment, while some might be free. They might even offer the office to purchase the equipment to keep forever.

Both parties need to be truthful on what levels of services and inventory are required to help your office get the best solution for your needs.

Renting equipment can range greatly based on the equipment chosen for your office. A monthly payment may be required, and a big benefit of renting equipment is the included service.

What Equipment Best Suits your Office

Bean-to-Cup Machine

Do you want the most authentic, fresh smell of coffee in your office?

The bean-to-cup machine might be your solution. The grinding of the beans will fill the offices with the delicious aroma of coffee, and the drink itself will be remarkably fresh and taste great.  

Espresso Machine Pod

If you want your employees perky and ready to go from early in the morning to late in the afternoon, a shot of espresso might be the route best for you.

The espresso machines force the pressurized water to a boiling point to begin the process. A positive on these machines is that it does not take long to get the finished product.

If your employees desire hand-crafted espresso drinks like Cappuccino, Americano, Mocha, Flat White, and Lattes, go with this type of equipment.

Coffee Pots

The coffee pots are the most common for their easy-to-use functions and great taste. They are also called drip brew coffee makers.

Most homes include this type of coffee machine, so many team members will be used to it when they come into the office. Another positive point for the coffee pot is that it can hold over ten cups of coffee that can save time during work to pour for the numerous employees in the office.

The most common material for this coffee equipment is made of stainless steel, glass, or plastic. It comes with a filter to add great flavor to the coffee and keep employees safe while drinking.

If you have an office with many employees and looking to save time from the coffee lounge to increase productivity in the office, the coffee pot is the way to go!

Single Cup Coffee Makers

As the coffee market has evolved, single cup coffee makers have made it convenient for all residential and office coffee users.

A positive aspect is that every employee can have their coffee cup the way he or she wants it with these cups. For an office environment, one negative point is that it only produces one cup at a time.

You can get this type of equipment in various sizes and shapes best for all in the office. The equipment can range from espresso to a latte or cappuccino brand.

Increased productivity can come from single cup coffee makers because employees tend to stay in the office to make their favorite style instead of traveling to a coffee shop. This way of drinking coffee can help save your employee’s money and time!     

What will Coffee Services Provide?

It will be up to the company and the coffee service to agree on what type of service and the brands needed to add this significant aspect to their office.

Another benefit of using a coffee delivery service and renting equipment is if the equipment breaks down. Most of these companies have service techs that can work on the coffee equipment if it breaks down.

This service asset is one of the perks of having a high-quality coffee provider who can fix the spot’s equipment or provide you a new coffee machine.

What products do coffee services offer?

  • Decaf
  • Gourmet
  • Flavored
  • Organic
  • K cups
  • Creamers
  • Sweeteners
  • Stirrers
  • Cups
  • Lids
  • Filters

Questions to the Office from the Coffee Service

While you might have many questions for the coffee company, they might ask you these questions to help provide you with the best service needs.

You will need to provide them with the number of employees in your office. What are your office hours? What days are you open?

How much coffee do your employees drink regularly? Do your employees bring other snacks and beverages into the office? Are there vending machines? Do you have a budget for this type of service?

Would you like a salesman or order through the phone or email? These questions will help the coffee service company guide you in the right direction to develop a partnership that best suits both parties on deciding the equipment.

Other Things to Take into Account

Companies must also factor in pricing before they make their decision. What is the average cost to add this service to your office?

Did you know it can cost between $4.85 – $10.08 per employee a month or $58 a year for each employee?

After the equipment is installed, most of the spending will be on the actual product moving forward and will vary for the coffee usage per each employee. The cost per employee on the product can range from $50-125 per year based on the product chosen. The other supplies like cups, lids and stirrers are generally cheaper per employee.

What Next?  

Are you ready to take the next step in getting coffee services for your office or facility? We’d be delighted to send our water and coffee expert to survey you location and situation so that we can tailor the best solution for your needs.